Friday, July 19, 2024

Purchase Order Terms & Conditions


Revision Date: May 1, 2024 (Rev.2)

View / Download the Terms & Conditions PDF

  • T&T Materials, Inc. Standard Terms and Conditions are incorporated and shall apply to the purchase order except where special requirements are stated elsewhere. The purchase order with referenced parts and attachments shall constitute the entire agreement and no other terms and conditions in any document, acceptance or acknowledgement shall be effective or binding unless expressly agreed to in writing by T&T Materials, Inc.
  • Physical and chemical test report certification for each item, stating actual chemical composition and actual mechanical properties must accompany material. Test reports shall be legible (reproducible condition) and include the following information: specification with latest revision, results of all specified testing requirements, the manufacturer’s heat, batch or lot number, and any other requirements specified on the purchase order.
  • Physical and chemical test reports originating from the producing mill shall be supplied with each shipment. Test reports shall be legible (reproducible condition) and provide traceable documentation to T&T Materials, Inc. name and PO number. The material designation, specification, latest revision and results of all specified testing requirements, the mill heat number and any other requirements specified on the purchase order shall be included with the test reports.
  • T&T Materials, Inc. reserves the right to conduct onsite audits as deemed necessary to verify systems and review requirements with suppliers. The right to verify that subcontracted product conforms to specified requirements at suppliers’ facilities extends to T&T Materials customers, customer representatives and regulatory authorities.
  • T&T Materials may reject and retain counterfeit/suspect/unapproved information or items at no cost and identify and segregate material. If suspect/counterfeit/unapproved parts are furnished under the purchase order, such parts shall be impounded by T&T Materials or removed by Seller as directed by T&T Materials. Seller shall promptly replace such parts with those acceptable to T&T Materials and Seller shall be liable for all costs relating to impoundment, removal, and replacement.
  • The Seller shall maintain an effective Quality System planned and developed in conjunction with their other functions to comply with contractual requirements. In order that the Quality System will be effective, it shall dictate that defects or other unsatisfactory conditions are discovered and corrected at the earliest practical point. The system shall provide controls capable of maintaining conformance and product integrity. The seller shall provide all inspections, tests, information, documents, records, reports, facilities, equipment, samples, materials, and assistance to T&T Materials. Supplier shall retain all records pertaining to material, manufacturing processes, special processes, testing, and inspection for ten (10) years. After this retention period, the Seller is responsible for the disposition of these records. The appropriate disposition of these records is destruction / deletion.
  • T&T Materials may refuse to accept material delivered under purchase order if the Seller fails to submit the certifications, documentation, or test data. T&T Materials reserves the right to perform material analysis at Sellers’ expense if the certified material analysis is not provided at time of receipt of items.
  • Procedures for the handling of nonconforming material shall assure positive identification of such material and its prompt and continued segregation from other material being processed or stored. Nonconforming material shall be positively identified and segregated from other material being processed or stored and held for appropriate documented review action and disposition. The Supplier shall provide timely notification of delivered nonconforming product, by reporting T&T Materials within twenty-four (24) hours from discovering of the nonconformity. This notification shall include a clear description of the nonconformity, purchase order number(s), part number(s) affected, date(s) of delivery, quantities, and any further information, if applicable.
  • The Seller shall maintain traceability of material used in the manufacture of deliverable products. A correlation shall be made between the data derived from test, inspection and processing for each item produced and each lot of material and delivered to T&T Materials with each shipment. The Seller shall maintain controls to assure preservation, packaging, and shipping requirements. The lack of a specific requirement in the purchase order does not relieve the Seller of the responsibility for packaging in a manner that will insure receipt of material at T&T Materials in an acceptable condition.
  • All efforts are to be taken by the Supplier to remove sharp edges and/or burrs caused by secondary processing to ensure safe handling. Packaging of materials shall be constructed to ensure the safe off-loading of materials at destination.
  • Quantities greater than that shown in the purchase order, if rejected, will be returned at Seller’s risk and expense. Any excess quantities that T&T Materials accepts shall be at the purchase order price or below.
  • The goods furnished are exactly as specified in the purchase order. They are free from all defects. The goods furnished are subject to inspection.
  • Seller warrants that all goods and services sold hereunder shall have been produced, sold, delivered, and furnished in strict compliance with all applicable laws and regulations to which they are subject. Seller shall execute and deliver such documents as may be required to effect or to evidence compliance. All laws and regulations required in agreements of this character are hereby incorporated by this reference.
  • Supplier represents, warrants and covenants: (i) it is a corporation duly organized, existing and in good standing under the laws of its state, country or province or organization (ii) it has all requisite legal and corporate power and authority to enter into these Standard Purchase Order Terms and Conditions; (iii) products conform to their manufacturers’ and suppliers’ published specifications and will be free from defects in material, workmanship and design; (iv) supplier shall comply with all applicable federal state and local laws and regulations including any environmental laws and regulations.
  • Supplier shall include T&T Materials’ purchase order number on all invoices or vouchers, packing lists, bills of lading, packages, containers, and correspondence processed under this order.
  • A packing list shall accompany each shipment of goods.
  • Supplier must notify T&T Materials of changes in their product and/or process, changes of suppliers, changes of facility location.
  • Material suppliers shall establish written procedure which addresses elimination of Foreign Object Damage (FOD), perform periodic FOD audits, and shall flow FOD requirements to their sub-tiers, if applicable.
  • All products supplied to T&T Materials must fully comply with the “Conflict Minerals” rule directed by Section 1502 of the Dodd-Frank Act of 2010.
  • The supplier shall flow-down to their external providers applicable requirements, including relevant regulatory, statutory and customer requirements.
  • Supplier shall ensure that relevant persons are aware of:
    • their contribution to product or service conformity
    • their contribution to product safety
    • the importance of ethical behavior
  • When noted on the purchasing documentation, the supplier shall use customer designated or approved external providers, including process sources (e.g., special processes).
  • When acceptance authority media are used (e.g., stamps, electronic signatures, passwords), the supplier shall establish controls for the media. The supplier shall control the unique identification of the outputs when traceability is a requirement and shall retain the documented information necessary to enable traceability.

45 Exchange Blvd. Suite 1000
Post Office Box 14085
Rochester, New York 14614

303 Industrial Drive
Grand Island, New York 14072

Toll Free: 888-909-9119
Ph: 585-328-9941
Fax: 585-486-1641

Primary NAICS Code: 331111
Cage Code: 4ETZ7
DD2345 Government Approval

Federal Supply Codes (9505, 9510, 9515, 9520, 9525, 9530, 9535, 9540, 9545)

Credit Cards Accepted

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